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Electronic Document Flow

Electronic Document Flow

One solution for a multitude of processes

Say “no” to piles of documents on your desk. Bet on a modern and ecological way of creating and flowing materials that will save time and expenses for your company. T-Mobile’s Electronic Document Flow will reduce the number of documents circulating around the company, as well as will facilitate the work not only for you but also for your employees and Customers. It will enable signing them electronically and will reduce the consumption of paper by up to 50%, which will translate into a reduction in costs related to printing, servicing devices, archiving documents, courier shipping and threats related to information leakage. Try this service for 30 days for free, without any commitments, in the Try & Buy system.

Eco Business Mini

Eco Business Standard

Eco Business Premium

Eco Business Enterprise Individual valuation
Number of matters launched as part of document flow processes

(A matter is a task that is launched as part of a single process. As a matter we understand, for example: launching an application for a delegation, adding a contract to the archive, loading an invoice into the system, etc.)

Up to 10 per process/month

No limit

No limit

No limit
Number of documents sent for signature

(Number of pdf. documents sent to the e-signature.)

Up to 10 per month

Up to 50 per user

No limit

No limit
Simple signature

(It consists in confirming the signature of the documents by clicking the button attached to the document. The signer is recognised thanks to the unique access ID assigned when signing.)
Handwritten signature

(*On handwritten signature using a smartphone, tablet or mouse and touchpad.)
Handwritten signature confirmed with an SMS code

(It consists in placing a handwritten signature and the use of an additional form of authorisation in the form of an SMS code sent to the phone of the signer.)
Signature with SMS code

(It consists in the use of authorisation in the form of an SMS code sent to the phone of the signer.)
Qualified signature

(a qualified signature replaces a written signature. Signers must have a qualified electronic signature issued by one of the qualified trust service providers, i.e.: CentCert, EuroCert, KIR (sapphire) PWPW (Sigillum), Certum)
Free access for signers

(It is possible to send a document for signature to people who do not have an account in the system. The contract is sent for signature by e-mail.)
Defining the roles of signing users: signer, observer, initiator.

(It is possible to define the role of persons participating in the signature. It is possible to designate a given person as the participant signing, initialling or granting permission to view the document without the need to sign or initial it.)
Sending documents to multiple signers at once.

(The document can be sent for signature to many people at once as part of one matter.)
Cancelling a document sent for signature before collecting all signatures.

(The document can be withdrawn from signing at any time before collecting all signatures.)
Reminder about the end of validity of the document

(It is possible to set automatic reminders about the expiry date during which you can sign the document.)
Leave requests

(It is possible to create a leave request and send it for approval in accordance with the organisational structure.)
Absence control and replacement

(It is possible to specify a replacement when submitting a leave request. The replacement person receives access in the system to the tasks of the applicant.)

Store employee data safely in one place. Monitor the flow of employee documents, say “no” to piles of papers and create space for online employee e-Folders as required. Accelerate recruitment process by signing contracts online and create your own recruitment processes from interviewing the candidate to onboarding in the company.

Set up your own processes for the flow of invoices, orders, cost and budgets approval, and keep all documentation in one safe place. Say “no” to paperwork and manage your documents digitally. Settle delegations and employee advances from one panel, integrate the platform with external ERP systems.

Reduce up to 50% of expenses related to the consumption of paper, toners and inks, as well as the operation of company printers. Sign documents online and reduce expenses on couriers as well as minimise the risk of losing documents or leaking sensitive data. Create your own correspondence flow within the organisation. Settle mileage allowances and manage your equipment fleet from one place.

Save salespeople’s time and speed up the signing of contracts with Customers. Sign documents online and send the contract to the Customer remotely, without the need for your employees to travel and distract them from their next tasks. Save costs related to petrol and operation of company cars.

Easily manage your employees’ working time in different locations. Create dynamic work schedules and allow your team to self-organise by taking days off in the time schedule. Reduce the risk of shortage of employees on important trading days or during a high customer load in a store or restaurant.